4 Best Team Project Management Software Programs

No matter what industry you’re in, the organization is key to efficiency. Having visibility into who owns what project, if the project is on track to meet its deadline and budget, and where the project’s pain points are, makes all the difference in any team.

Project management software helps companies large and small keep track of everything that’s going on within the business. These days the options seem infinite, so it’s important to understand what your priorities are before you dive into researching your options. If you’re shopping around for the best project management software program, we’ve done a bit of the homework for you to help narrow down what you’re looking for. Here’s our comparison of Asana, Basecamp, Airtable, and Teamwork Projects.

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Asana

Asana

Asana allows users to bring more than 100 integrations and apps into its software, allowing teams to have emails, tickets, and other essential files all in one place. Some of the many apps that can be synced with Asana include Google Drive, Dropbox, Trello, MailChimp, Microsoft Office 365, and Gmail.

Pricing: Small teams can take advantage of Asana’s free service, which allows up to 15 users and includes basic search, basic dashboards, and unlimited tasks, projects, and conversations. Premium service is $9.99 a month, which offers unlimited team members, unlimited dashboards, advanced search, and other features. Their enterprise plan includes all the features that premium offers, plus additional control and support. Interested users will need to contact Asana directly for a customized quote.

Why users love it: Asana offers an easy interface and makes monitoring team members’ tasks easy. Users also love all it’s integration abilities.

Critiques about Asana: It can be challenging to configure all notifications and manage your tasks.

Learn more about Asana

Basecamp

Basecamp

Basecamp allows for company-wide communication on an interface that includes discussion boards, to-do lists, group chat tools, reporting, file storage, email forwarding, and more. Basecamp is not only web-based, but also offers apps for iOS, Android, Mac, and PC.

Pricing: Basecamp’s pricing is pretty straightforward, and is offered at a flat rate of $99/month. It includes all features, such as real-time chat, to-do lists, file storage, schedules, and more. There are no user or project limits, and free 30-day trails are also offered. Free accounts are available to students and teachers; discounted pricing is also provided for non-profits.

Why users love it: The collaboration features make teamwork seamless. Users can share files, proofs, and information all in one place, and arrange chats for each project.

Critiques about  Basecamp: The learning curve tends to be steeper with newer users.

Learn more about Basecamp

Airtable

Airtable

Spreadsheets are a great way to organize information, and Airtable recognizes this, which is why they’ve created a spreadsheet-meets-database interface. Airtable allows for seamless organization and collaboration with real-time changes that are easy to edit. The program’s spreadsheets also offer the option to include media attachments with each entry, making the program a visual way to organize data. The program, which offers both desktop and mobile app options, also allows for integration with other popular apps. The integrations include social media apps, such as Instagram and Facebook, and also allows integrations from other project management apps, such as Asana and Basecamp.

Pricing: Free accounts are available, but they offer limited features. Their Plus plan costs $12 monthly per user, which provides more storage and additional features, such as email support. To unlock more of Airtable’s advanced features, such as custom branded forms, businesses can opt for the Pro plan at $24 monthly per user. Access to all that Airtable has to offer is available under the Enterprise plan, and you can contact Airtable directly to receive a custom quote. Users can save 17 percent on all plans by paying annually.

Why users love it: Airtable uses your data to create more insight on your project or team than you thought possible and visualizes it in a way that’s more approachable than a database.

Critiques about Airtable: It lacks flexible cross-referencing, merging of records, and multiple synced calendars.

Learn more about Airtable

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Teamwork Projects

Teamwork Projects

Teamwork Projects offers enough tools for users to take care of every aspect of their projects, from start to finish. Aside from assigning tasks, some of the extras that Teamwork Projects offers include time tracking, task prioritization, multiple assigning options for tasks, real-time messengers and helpdesk, Gantt charts, and data importing that allows you to pick up a project where you left off with it elsewhere.

Pricing: If your team is small and you don’t need a lot of space, you can take advantage of Teamwork’s “Free Forever” a plan that allows up to five users, two active projects and 100MB of file space. For paid plans, the cheapest available is $9 monthly per user (minimum five users) and allows up to 50 users and 300 projects, plus 100GB of file space. Their premium plan, priced at $15 monthly per user (minimum five users) allows up to 100 users and 600 projects, plus 250GB of file space. Those needing 500GB+ file space, unlimited users and projects and other exclusive features can contact Teamwork directly for a quote on their enterprise plan.

Why users love it: It’s feature-rich, including the ability to track hours and time spent on tasks, and the ability to create recurring tasks.

Critiques about Teamwork Projects: Steep learning curve; a lot of the features are hard to pick up on quickly.

Learn more about Teamwork Projects

We also compare these four programs with typical sought-after features in the table below:

Comparision beween asana, basecamp, airtable, and teamwork

Here are a few more project management tools that have gained popularity in recent times:

Hive

Hive

(Source: YouTube)

Hive is a cloud-based project management software that can cater to both big and small teams, offering them a plethora of features, including task management automation, file sharing, tracking project progress, and even chat.

The project management software enables you to create, assign, and classify tasks for all the members of the project team complete with tags, attached project files, and due dates. The software is flexible and lets you organize all the tasks in a Kanban board, calendar, or Gantt chart. It connects with popular cloud storage providers, like Google Drive, Dropbox, Box, and Onedrive for easy and convenient file sharing, accessing, and collaboration among the team members. Hive is available in all the major platforms both on mobile and desktop. 

Pricing: You get Hive in two different packages - Professional package and Enterprise package. $12 per user for a month is what you need to pay for a professional package, and it is suitable for all businesses. It provides you access to unlimited projects and lets you send unlimited messages. Also, you get access to Hive Analytics with the professional package. On the other hand, the enterprise package comes with all the features that you get in the professional package and additional enterprise-grade additions, including custom integrations, account manager, Hive Analytics upgrades, rollout support, on-premise installation, and access to Hive API. For the cost of

Enterprise package, you will have to get in touch with Hive. Also, you get a free trial period of 14 days, which can help you decide if the Project Management Software caters your needs.

Why users love it: Hive has a good design, which is easy to use and has all the tools that you might need in your project management software. Also, Hive allows you to view projects from various layouts while ensuring that you easily organize and manage the tasks.

Critiques about Hive: Not popular enough among the people and the integrations aren’t flawless, but it is improving.

Learn more about Hive project management software.

Smartsheet

Smartsheet

(Source: YouTube)

It is a spreadsheet-based project management software, which is very popular among project managers and businesses. However, it is unusual for a project management software since it is designed to cater much more.

Smartsheet can be described as an app that can help you run all the business functions. While it can be used like any spreadsheet application, it can also provide various features that set it apart from Excel. The software lets you share each sheet and row with other team members via email, providing access to all the comments, files, notes, and information that are related to the project. It allows you to store all the documents, like Docs, PDFs, PPTs, and graphics files in Google Drive, DropBox, Box, and OneDrive. Besides, Smartsheet offers a range of integrations with other tools, like Office 365, ServiceNow, Atlassian Jira, Salesforce, and Gsuite. 

Pricing: You can try Smartsheet for free by signing up for a 30-day free trial package. Once that ends, you need to buy a plan that suits your needs. All the plans of Smartsheet come with collaboration features, work views, and mobile apps. You can choose from four different Smartsheet subscription options - Individual plan, Business plan, Enterprise plan, and Premium plan. The individual plan costs $14 per user, per month, and the business plan costs $25 per month, per user. The costs of the Enterprise plan and the Premium plan can only be accessed by contacting Smartsheet.

Why users love it: It works like a spreadsheet, which is easy to use for most of the users. Also, its iOS mobile app is the best project management software applications that you can find on mobile. 

Critiques about Smartsheet: It lacks a time tracking feature that might annoy some people. Also, there are some other drawbacks, like limited calendar view and complicated reporting structure.

Learn more about Smartsheet project management software.

Clarizen

Clarizen

(Source: YouTube)

It is a cloud-based collaborative work management solution or a project management software that is designed to help businesses manage cross-company engagement. This tool helps in connecting the resources, planning activities, and managing workflows. It allows the project managers to define the size and the scope of the projects, and estimate the workforce and resource requirements for any particular project. The best thing about Clarizen is, it brings configurable workflow automation, in-context collaboration tool, and project management in a single platform. Project managers get control of the project management features of the platform, like scope management, risk assessment, dashboard, and reporting. The platform can also be integrated with other online applications, like MS SharePoint, SAP, Google Drive, Salesforce, and Box.

Pricing: You get a 30-day trial version of the platform once you signup in Clarizen. However, once the period ends, you need to pay for the platform based on your needs. There are two packages that you can choose from - Enterprise Edition and Unlimited Edition. For detailed pricing information, you can contact Clarizen.

Why users love it: Clarizen provides an effortless collaborative work management platform that ensures all your project activities, reports, and documents are at a single place. It has a clean interface that makes it easy for project managers to work on it.

Critiques about Clarizen: It doesn’t have a reporting tool, and there is a scope of the platform to be integrated with various cloud apps.

Learn more about Clarizen project management software.

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Quire

Quire

(Source: YouTube)

It is a modern collaborative online task management application or project management tool that helps the users to capture ideas and helps them to break those ideas into smaller tasks. Quire project management software adopts the branching principle, which allows you to break down your challenges into steps. Also, it lets you prioritize your plan, which helps you focus. Quire is a collaboration-friendly platform that allows the team members to work together, view updates in real-time, and also work in offline mode as well. 

Pricing: Quire is free for users. However, there are possibilities for pricing plans being released by the second half of 2019. Until then, you can use the project management software and its features for free.

Why users love it: Quire provides a collaborative work environment that makes the processes easy for users. Also, it is free to use, as of now.

Critiques about Quire: No support for calendar view and Gantt charts. Also, when it comes to crossing or filtering information between different projects, it has certain limitations.

Learn more about Quire project management software

This is just a small list of the project management software out there. Sometimes, it takes a little trial and error to discover what project management software program best suits your company’s needs. What may work for you at one point may no longer serve your business’s needs as it expands. No matter what project management software program you settle on, though, it’s imperative to have the right project management skills to ensure you’re getting the most out of it. Our Project Management certification training program has all the tools necessary to teach you the ins and outs of project management.

Simplilearn would love to know: What project management software does your team currently use? Do you recommend it? Leave a comment below!

About the Author

Rahul VenugopalRahul Venugopal

Rahul Venugopal is a Senior Product Manager with over six years of experience in Digital Marketing, Growth Hacking, and Mobile-App based marketing. He specializes in Online User Behaviour Analysis and Creative and Campaign Optimization.

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