PRINCE2 - Managing a Stage Boundary Process Tutorial

17.1 Managing a Stage Boundary Process

Hello and welcome to PRINCE2® Foundation Certification course offered by Simplilearn. This lesson is about ‘Managing a Stage Boundary’ process. As per PRINCE2® methodology, it is the Project Manager who is responsible for the day-to-day management of the project. Team Manager provides the status reports of Work Packages to the Project Manager. The Project Manager provides status report to the Project Board. The Project Board receives sufficient information from the Project Manager to review the success of the current stage through ‘Managing a Stage Boundary’ process.

17.2 Objectives

After completing this lesson, you will be able to: ?State the purpose and objective of ‘Managing a Stage Boundary’ process ?Identify the activities in the ‘Managing a Stage Boundary’ process

17.3 Purpose of Managing a Stage Boundary

The purpose of the ‘Managing a Stage Boundary’ process is to enable the Project Board to be provided with sufficient information by the Project Manager so that it can review the success of the current stage, approve the next Stage Plan, review the updated Project Plan, and confirm continued business justification and acceptability of the risks.

17.4 Objective of Managing a Stage Boundary

The objective of the process is assuring the Project Board that all products in the Stage Plan for the current stage have been completed and approved. It includes preparing Stage Plan for the next stage review and if necessary, updating the Project Initiation Document. It also provides the information needed for the Project Board to assess the continuing viability of the project including the aggregated risk exposure. The objective is also to record any information or lessons that can help later stages of this project and/or other projects and request authorisation to start the next stage.

17.5 Objective of Managing a Stage Boundary (contd.)

In case of exceptions the objectives of ‘Managing a Stage Boundary’ process are to: prepare an Exception Plan as directed by Project Board and seek approval to replace the Project Plan or Stage Plan for the current stage with the Exception Plan. It should be noted that ‘Managing a Stage Boundary’ is not used towards the end of the final stage.

17.6 Managing a Stage Boundary—Overview

As per the PRINCE2® principle of ‘continued business justification’, continuing correct focus of the project should be confirmed at the end of each stage. The Project Board may decide to terminate the project if it considers that it is not worthwhile to continue with it. The project can be redirected or stopped to avoid wasting of time and money. The ‘Managing a Stage Boundary’ process provides a means by which an exception process may be implemented. Managing a Stage Boundary activities are Project Manager oriented. As shown in the image, it includes planning the next stage and updating the Project Plan. The Stage Plan for the next management stage is produced near the end of the current stage. While preparing a Stage Plan for the next management stage, the Project Manager should consult with the Project Board, Project Assurance and Team Management.

17.7 Managing a Stage Boundary—Activities

As per the PRINCE2® methodology various management products are updated during this process. The various activities of this process are: plan the next stage, update the Project Plan, update the Business Case, report stage end and produce an Exception Plan.

17.8 Managing a Stage Boundary—Recommended Actions

The actions recommended by PRINCE2® include updating and reviewing the following records: The Risk Register and Issue Register should be updated by the Project Manager and reviewed by the Project Assurance. The Configuration Item Records should be created or updated by the Project Manager and reviewed by Project Support and Project Assurance. The Quality Register is updated by the Project Support and reviewed by Project Assurance. The Project Plan is updated to capture the actual progress of the project. The Business Case may be modified to reflect the updated cost and timelines.

17.9 Produce An Exception Plan

One of the important activities that may be performed during ‘Managing Stage Boundary’ is to produce an Exception Plan. If at any stage of project, it is forecast to deviate beyond agreed upon tolerances, the Project Board may ask Project Manager to produce Exception Plan. An Exception Plan will be produced prior to the planned stage boundary; its approval by the Project Board makes a stage boundary for the revised stage. As shown in the image, the Issue Register is updated to record the Project Board request for an Exception Plan. The Project Initiation Documentation may also be updated.

17.10 Managing a Stage Boundary Process—Exercise

Three exercises are given in the screen to test the comprehension of ‘Managing Stage Boundary’ process. Please take some time to understand the questions and note the answers.

17.11 Quiz

The quiz section will help to check your understanding of the concepts covered.

17.12 Summary

Here is a quick recap of what we have learnt in this lesson: ?The purpose of the ‘Managing a Stage Boundary’ process is to ensure the Project Board has sufficient information from the Project Manager to review the success of the current stage, approve the next Stage Plan, review the updated Project Plan, and confirm continued business justification and acceptability of the risks. ?According to the PRINCE2® methodology, various management products are updated during this process. ?Managing a Stage Boundary is not used towards the end of the final stage.

17.13 Thank You

In the next lesson, we will discuss the next process, which is ‘Closing a Project’.

Find our PRINCE2® Foundation and Practitioner Online Classroom training classes in top cities:


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  • PMP, PMI, PMBOK, CAPM, PgMP, PfMP, ACP, PBA, RMP, SP, and OPM3 are registered marks of the Project Management Institute, Inc.

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