What is ASAP Methodology?
The ASAP (Accelerated SAP) methodology provides the roadmap for optimizing and continuous implementation of SAP systems in business processes. This solution was developed to guarantee a successful, cost effective and on-time delivery of all project solutions. Developed by SAP (System Applications and Products) in order to optimize business suites, the new framework streamlines the use of methods, tools, accelerators and templates that have been the basis of several SAP projects.
When it comes to modern businesses, both team members and project managers need to be knowledgeable in ASAP methodologies. It provides the whole team with a project management roadmap and requisite technology to deliver well-acknowledged project strategies in global standards. The ASAP approach reduces risks involved with stringent project timelines and allows the manager a highly enhanced schematic to maintain and monitor the progress at every step. However, it is of vital importance that all team members are comfortably conversant with the ASAP roadmap and also the accelerators to be used in speeding up the processes.
History of ASAP Methodology
By the mid 1990s, SAP procedures got a significant among of negative publicity related to some high profile disasters. Though the companies know that the ends were inevitable, SAP was criticized of being complicated, expensive and required long delivery schedules. This is when SAP came up with its ASAP roadmap to sort out the numerous SAP projects that were over budget, over time and were at the risk of failure. ASAP was a more polished, refined and enhanced roadmap and was supported by more than 15 years of R&D database.
The new ASAP methodologies leveraged PMI (Project Management Institute) best practices and refined the CMMI (Competency Maturity Management Integration) approach by Camegie Mellon. The ASAP roadmap also includes various ITIL (Information Technology Infrastructure Library) elements and ValueSAP techniques to make project solutions more robust, cost effective, timely and successful.
What is ASAP Methodology Roadmap?
The Accelerated SAP methodology roadmap constitutes a stepwise guide incorporating project experiences right from the start of R/3. The roadmap brings in a multiple number of tools, information and accelerators to assist team members with the implementation of R/3. Each phase of the process ends with a quality check that helps monitor the deliverables and other factors of critical success. ASAP project management methodology is a PC package and can be worked even before installing a R/3 System. Overall, the ASAP techniques continuously strive to optimize the SAP system.
ASAP roadmap is divided in five phases of implementation, each offering detailed plans to assist in documentation, recommendations and implementation of SAP systems. Basically it is more about streamlining the already functional SAP tools, methods, accelerators and templates.
Phase 1: Project Preparation
This phase is about the initial planning and preparation to set ASAP goals. The phase follows the following three steps:
- Clarifying scope of implementation
- Establishing the team – committees, teams (core, project and consulting)
- Defining the sequence of project implementation
These are standardized steps of Phase 1. However modifications (additions) can be made as per quality procedures of the partner.
Phase 2: Business Blueprint
The aim of this phase is to arrive at a common understanding concerned with the procedures intended to support the project and run SAP. The Business Blueprint is a detailed documentation of all requirements arrived at during the initial brainstorming and initiation workshops. This is also where the project team revises its objectives and goals while setting a schedule for each.
Phase 3: Realization
This phase is concerned with implementation of all business process requirements and is based upon Phase 2. Two work packages define the system configuration methodology: Baseline, concerned with the major scope and Final Configuration, concerned with the remaining scope. Further, project managers need to come up with configuration documentation to be signed off by the client.
Phase 4: Final Preparation
The final preparation involves testing, system management, cut over activities and end user training that showcases the team’s readiness to go ‘live’. This phase serves to answer all critical issues concerning the project management. Successful completion of Final Preparation ensures that the business ready to be run on the live SAP System.
Phase 5: Go Live and Support
This phase is the journey from a pre-production environment to a live project operation. The most critical elements in this phase concerns with the setting up of production support, monitor system transactions and optimize the system performance.
Advantages of ASAP Methodology
The ASAP Methodology covers the entire project life cycle right from the initial evaluation via delivery and till post project management. Further, ASAP is concerned with the process and value of the application life cycle. This method is leaner than the original SAP and this increases the practicality of implementation. The ASAP roadmap also entertains a transparent value delivery system that consistently reflects upon business care while acting as a guide for SOA (Service Oriented Architecture) and BPM (Business Process Management).
- Proven and transparent approach that facilitates the project team to collaborate efficiently thus reducing implementation costs, time and risks
- Sensible risk management
- Better knowledge management wherein SAP solutions helps organize, implement and meet business objectives
- Steering committee tools
- Better results because ASAP methodology is based on the experience of others – the roadmap requires both soft skills and hard facts
- Project times are almost brought down to half
- Better communications planning
- Combination of all best practice tools including ITIL, PMI, Internal SAP and others
ASAP is increasingly being used in all, project management practices. The whole idea of ASAP is leveraging the extensive experience with SAP techniques and create a knowledge base that shares the roadmap to best practices. It is realized that more than 68% of all corporate projects fall short of budget and deadlines, and thus fail to deliver the expected results. According to reports by the MITSloan Management Review, nearly $150 billion IT projects in the U.S. have failed in the last couple of years. ASAP could be the right solution and it is being widely used by corporate to strengthen their IT projects.
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