Are you struggling to stay on task? Do you ever feel a little incomplete at the end of your workday, feeling like you could've done more? Well, it doesn't have to be this way. You can leave work feeling euphoric and fulfilled with what you have accomplished. It takes a few productivity hacks to help you work more efficiently and, most importantly, leave you with more free moments every day.
What Is Productivity?
Productivity is more than doing more things or ticking tasks off your to-do list. Productivity means only focusing on accomplishing important things. The road to being more productive can be long, so do not panic – take one positive step at a time.
The Importance of Being Productive
Your ability to be productive can be one of the critical determinants of your professional success and personal happiness. Those who can consistently produce good quality output at a sustainable rate can advance in work and life.
Growth in productivity is an opportunity to increase output without increasing inputs and incurring allied costs. According to the US Bureau of labor statistics, productivity growth has enabled the US business sector to produce nine times more goods and services since 1947 with a relatively less increase in hours worked.
Being productive can help you prioritize tasks, manage time and resources efficiently, and frees up time for more rewarding activities.
Top 30 Productivity Hacks to Maximize Productivity in 2023
1. Plan Your Day Ahead of Time
The first step to being productive is planning a day's schedule in advance. You should know what you're doing, when you're doing it, and how long on any given day. Without a schedule, you're likely to miss out on important tasks.
Write down a detailed plan of the day early morning or the night before. Write everything you need to do so that you have a sense of direction and know what to focus on next. This eliminates all guesswork, and there's less chance of you drifting away and wasting time because you do not know what you'll do next.
2. Write Down the Three Most Important Daily Tasks
Jot down the three most important tasks for the day. Describe the tasks in detail to avoid any ambiguity. Focus on important tasks rather than urgent ones.
3. Use Any Productivity Technique
Supercharge your productivity by using a productivity method. An incredibly powerful productivity tool can you stay focused during work time. A productivity system will help you manage your day by setting accomplishable goals. Select a productivity method that is right for you that helps you increase your daily output.
4. Set a Single Goal for Each Day
Set a single goal for each working day so you can focus on individual tasks. A good idea can be breaking down daily goals into multiple tasks, where you'll only tend to that particular task in the allotted time.
5. Set Specific Times to Check Email
Email checking accounts for one of the main distractions that wastes valuable time during the workday. Choose two times a day for checking emails, preferably before lunch and before finishing the day's work.
6. Learn to Say “No”
Saying no can be hard for some, but if you want to boost your productivity, you can't allow others to order you around every now and then.
7. Use Website Blockers
Use website blockers to stop distracting websites from popping up in the middle of your work.
8. Use red and blue colors more often
Remove clutter from your desk. Studies suggest that red and blue colors improve brain performance, with red known to increase attention to details while blue sparks creativity. Surround your workplace with these colors to enhance productivity.
9. Two-Minute Rule for Small Tasks
Do not waste time deciding whether you should do small tasks that keep cropping up throughout your day. Instead, ask yourself if you can complete the task in 2 minutes or less – if yes, go ahead with the task. If not, add the task to your to-do list for later.
10. Listen to Productive Music
Music is an excellent therapy to help maintain focus and stay productive. Choose music that enables you to focus on the task at hand.
11. Use Templates for Regular Tasks
Create templates for routine tasks that are created the same way every time. This will save you a lot of time and increase your overall productivity.
12. Group Similar Tasks
Batch similar tasks so you can complete them with the same frame of mind. This will make your work process flow smoothly and help you do more in less time.
13. Avoid Multitasking
It might be tempting to do two things simultaneously, but multitasking does more harm than good. Research shows that about 98% of people are less productive when they multitask as they are not focusing on a single task.
14. Use an Important/Urgent Matrix for Decision Making
An effective time management tool called Important/Urgent Matrix or Eisenhower Matrix helps prioritize tasks on the basis of how important or urgent they are. The matrix divides tasks into four different quadrants - Important & Urgent, Important & not urgent, Not important & urgent, Not important & not urgent. This method ensures you spend your time effectively as well as efficiently.
15. Start Your Day With a Tough or Easy Task
The way you start your day dictates the flow of the rest of the day. You can either start by doing the most demanding task first, so everything else feels more effortless, or do the easiest thing first to gain valuable momentum.
16. Use the “One and Done” Rule
Most of us tend to keep some tasks aside, thinking of taking care of those tasks later. But rarely do we actually do those later because we won't add them to our to-do- lists. To avoid this, add each new task to a to-do list, so there's no risk of forgetting later.
17. Take Regular Breaks
Breaks give your mind a much-needed chance to recover from intense focus, but you must maximize the benefit of breaks. Zone out completely or meditate during breaks to relax your mind and body.
18. Create a Break Agenda
List everything you want to do on your break and squeeze these between work time. This will help accomplish tasks efficiently during work time. Thus, you'll wisely use your break time to do things you enjoy.
19. Work in Short Bursts
The human mind can concentrate on the same thing for a short span. So, it makes sense to work in short bursts like the Pomodoro technique, where you work in 25-minute sessions with 5-minute breaks in between. This helps motivate you to complete tasks in a short time.
20. Create a Dedicated Workspace
If you are working from home or remotely, create a dedicated workspace where you'll go to work and leave once you're finished.
21. Work Near Natural Light
A simple productivity hack is to create your workspace near natural light. Exposure to sunlight is believed to improve sleep, thereby contributing to your well-being and productivity levels.
22. Eliminate Possible Distractions
It's easy to give in to distractions, but you must find ways to avoid distractions while working. Distractions cause a lot of wasted time trying to regain focus on the task. Getting rid of distractions can result in more productive work being done in lesser time.
23. Break Down Your Goals
Instead of procrastinating on your far-fetched ultimate goals, break down the goals into smaller, more attainable goals that seem more realistic. These goals should be easy to accomplish and fit into your schedule.
24. Take Time to Reattach Yourself to Work Every Morning
Once you're finished with the day's work, you probably try to detach from work. Take a few minutes in the morning to reattach yourself to work by thinking about what you achieved the day before or what you hope to accomplish during the given day.
25. Wake Up Early
This can give you a great head start on any working day because you feel entirely re-energized at the beginning of a day. You can get a lot of work done early in the morning when there are fewer distractions than at midday.
26. Make Sure Every Task Is Related to a Goal
Before taking up a task, make sure it is related to a long-term goal like one of your SMART goals. If the task is unrelated to your advancement, either eliminate it or assign it to someone else.
27. Follow Deadlines
Regardless of how long you have to complete a task, make sure you do it in the given amount of time. Your productivity will improve if you know a deadline is approaching.
28. Schedule Time for Self-Care
Schedule self-care activities to recharge yourself to prevent burnout from work pressure. It could be anything that helps you relax and unwind — leisurely reading on your favorite couch, a relaxing bedtime ritual, a 10-minute walk, meditating, painting, or anything else.
29. Let Go of Perfectionism
Nothing is perfect, so don't waste time trying to make every task perfect. If the work is good enough, move on to the next thing.
30. Identify the ‘Why’ Behind Your Job
Ask yourself why you chose to go into the field that you did. Make sure to keep those reasons in your mind while working so you stay motivated to be productive and successful in your job.
To read more about productivity and time management, follow out what productivity is, productivity tips, and tools guide.
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