An Overview of Blueprint Design and Delivery Tutorial

1 An Overview of Blueprint Design and Delivery

Hello and welcome to lesson 9 of the Managing Successful Programmes Certification course offered by Simplilearn. In this lesson, let us discuss another governance theme, blueprint design and delivery. Let us begin with the objectives of this lesson in the next screen.

2 Objectives

By the end of this lesson, you will be able to: Define blueprint Explain the POTI model Describe the designing of a blueprint delivery and its sub activities Let us move on to the next screen to discuss the MSP® framework.

3 MSP Framework

MSP® Framework represents the MSP® principles, governance themes and transformational flows. Blueprint design and delivery like other governance themes is represented in the middle circle. The initial information about desired outcomes of programme comes from the vision statement. This initial information needs to be expanded and developed into a blueprint. Blueprint provides a usable basis for modelling benefits and designing projects dossier. In the next screen, let us introduce the concept of blueprint.

4 Blueprint Introduction

Blueprint is expanded and developed from vision and represents the desired future state. Blueprint is not concerned about “how” to achieve the future state. This is dealt while designing projects dossier by examining different solutions and choosing the optimum one. Blueprint is a model of future organisation, its working practices and processes, the information it requires and technology it needs. It also presents a gap analysis” from the current state to future state. This helps teams to effectively explore the alternative approaches to deliver the new capability. The purpose of a blueprint statement is to specify and ensure the coherence of the entire future state and the solution set that will lead to that future. Blueprint provides a usable basis for modelling benefits and designing the projects dossier, as it contains details about the planned future state, which in turn gives insights about planned benefits. Projects dossier examines different routes. Blueprint, projects dossier, programme plan, benefits realisation plan and business case are developed iteratively and in close integration. This is necessary to ensure that the benefits planned to be realised are driving the desired transformation. Blueprints will suggest more than one future design with distinct benefits, time, risks and costs. It is the responsibility of the Senior Responsible Owner or SRO (read as S-R-O) and programme team to select one that leads to optimum business case. Blueprint is used throughout the programme to maintain the focus on delivery of the new capability. The Programme manager is responsible for ensuring the blueprint related activities with the contribution from the Business Change Managers or BCMs (read as B-C-Ms). The overall accountability lies with the SRO. In the next screen, let us discuss how POTI Model.

5 POTI Model

POTI stands for process, organisational structure, technology and information. It sets the high-level scope of what must be included and integrated in an effective blueprint. Now, let us look into it in detail. P stands for process. It includes the business models of operations and functions, including operational costs and performance levels. O stands for organisational structure. It includes the details like staffing levels, skills requirements, organisational culture, supply chain and style. T stands for technology. It includes the details of buildings, IT systems and tools, equipment, machinery and accommodation needed for teams. I stands for information. It includes the information or data required for the future business operations and performance measurement. In next screen, let us look into designing the blueprint delivery.

6 Designing the Blueprint Delivery

Slide 6: Designing the Blueprint Delivery The following image describes the process of designing the blueprint. Vision is expanded and developed into blueprint which is further delivered by the programme plan. Blueprint design and delivery has two-way communications with many themes. It informs the business case of what needs to be achieved and business case will justify the blueprint by providing details about the value of benefits, risks, costs and timescales. Both these documents should remain aligned throughout the life of the programme. Blueprint defines the quality expected from the deliverables and outcomes. It also provides control to the governance by helping it define the tranches and controlling the delivery. Blueprint needs to engage the stakeholders and receive input from them to refine the blueprint further. Blueprint will also identify the risks that might come up during the programme. Blueprint tries to optimise the benefits, which then qualifies the blueprint. It means that planned benefits will drive the transformation designed by the blueprint. Let us continue to discuss more about designing the blueprint delivery in the following screen.

7 Designing the Blueprint Delivery (contd.)

After the blueprint’s interaction with other themes, the output from blueprint design and delivery informs other work done in defining the programme and refinements that take place during managing the tranches, to ensure effective management of the programme. Blueprint provides the basis of initial requirements that will be set for each project. Following are the three sub-activities involved in designing the blueprint delivery. Options analysis involves analysing the different approaches to reach an optimum blueprint. Optimising the approach is about finding the best mix of future state solutions to deliver the new capability and timing of delivery via tranches. Step changes through tranches deal with arranging the solutions into projects. It involves creating logical groupings of projects to enable effective management. In the next screen, we will focus on an example based on the concepts discussed.

8 POTI Model Problem Statement

Chao Yin, the Programme Manager at Nutri Worldwide Inc., has been given the responsibility of preparing a blueprint for the programme, Nutri Snack. Nutri Snack is a new programme to create a new recipe for a healthy evening snack. He has made a list as part of his task. He wants to represent the items in the list in the POTI model. Following is the list made by Chao Yin: Business model of operation Preservation technology Staffing levels Information required for future business operations Refrigerator Lab Supply chain Let us find out how Chao will segregate the list under the correct category based on the POTI model.

9 POTI Model Solution

Following is the segregation of items into their correct categories based on the list made by Chao: POTI Model sets a high-level scope of what should be included and integrated in an effective blueprint. P stands for process and it includes the business models of operations and functions, including operational costs and performance levels. From the list, we can identify that business model of operation fits the P or the process category. O stands for organisational structure. It includes the details like staffing levels, skills requirements, organisational culture, supply chain and style. The items staffing level and supply chain from the list represents the structure of an organisation and can be added in the O or the organisational structure category. T stands for technology. It includes the details of buildings, IT systems and tools, equipment, machinery and accommodation needed for teams. So the items such as preservation technology, refrigerator and lab can be segregated under the T or the technology category. I stands for information. It includes the information or data required for the future business operations and performance measurement. Therefore, we can add the item ‘information’ required for future business operations as the I or the information category.

10 Summary

Let us summarise what we have learnt in this lesson: Blueprint is a model of future organisation, working practices and processes, the required information and the needed technology. POTI stands for process, organisational structure, technology and information. POTI model sets the high level scope of what must be included and integrated in an effective blueprint. The sub-activities involved in designing a blueprint delivery are options analysis, optimising the approach and step changes through tranches. Next, we will focus on designing the blueprint delivery.

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  • PMP, PMI, PMBOK, CAPM, PgMP, PfMP, ACP, PBA, RMP, SP, and OPM3 are registered marks of the Project Management Institute, Inc.

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