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Governance Themes Overview Tutorial

1 Governance Themes Overview

Hello and welcome to lesson 3 of the Managing Successful Programmes Certification Course offered by Simplilearn. In the previous lessons, we discussed three core concepts of MSP® framework and MSP® programme management principles in detail. In this lesson, we will focus on MSP® governance themes. Let us begin with the objectives of this lesson in the next screen.

2 Objectives

By the end of this lesson, you will be able to: ? Explain the themes of governance ? Differentiate between strategies and plans Let us have a quick glance on the governance themes within the MSP® framework in the next screen.

3 MSP Framework

The MSP® framework is outlined here. Governance themes are placed in the second circle. The image on this screen displays nine governance themes. The inner ring represents the transformational flows. The governance themes are programme organisation, vision, leadership and stakeholder engagement, benefits management, blueprint design and delivery, planning and control, the business case, risk and issue management and quality and assurance management. In the next screen, we will introduce governance theme.

4 Governance Themes Introduction

Governance themes are the control frameworks through which the programmes deliver their change objectives and remain within corporate visibility and control. A programme needs a clear and clean governance to succeed. An organisation’s approach to programme management needs to be defined, measured and controlled. The governance themes allow the organisation to negotiate the resources by placing the right leadership, delivery team, robust organisation structures and control information in place. This gives the best chance of delivering the planned outcomes and realising the desired benefits. Transparent and effective governance can help the organisation in multiple ways. Effective governance can reduce the infighting between the constituent projects for resources. It manages the resources in such a way that both projects can deliver the planned outputs within the required timelines. It ensures that any change made to organisational strategy is timely and reflected in the programme as well. We will continue our discussion on governance themes in the next screen.

5 Governance Themes Introduction (contd.)

In this screen, we will discuss the nine governance themes and see how they aid the programme. Programme organisation defines the hierarchy and responsibilities of each role that are identified by a programme. It also presents the attributes required for each role to help identify the right candidate. Vision theme helps the organisation to come up with an effective vision statement which is needed to get stakeholders’ support. It lists down all the qualities that are required for a good vision statement. Leadership and stakeholder engagement focuses on qualities of a good leader and how we can engage different stakeholders. It specifies how stakeholders can be identified, divided on the basis of country, food habits, and so on and what would be their engagement methods. Benefits management focuses on the heart of a programme, i.e., the benefits. It defines the concepts of benefits and dis-benefits. Blueprint design and delivery is all about creating an effective and robust blueprint. Planning and control is all about the programme plan and programme control. The business case discusses the importance and need of a robust business case for a programme. Risk and issue management focuses on a programme’s ability to identify and manage the risks and issues. Quality and assurance management ensures that all management aspects of a programme are working appropriately and the programme stays on track to achieve the targets. In the next screen, we will discuss the content of each theme in MSP®.

7 Contents of the Themes in MSP

For each theme we will learn related strategies, approaches and plans that will help in implementing the themes in MSP®. This will give us an insight into how a theme is implemented in a programme. We will also discuss the tools and techniques that can be used to support and manage all the themes. Each theme will highlight the MSP® documentation which is developed as a part of the theme. It focuses on the context of the programme and provides control for the programme. For each theme, we will also study the activities that should be regularly undertaken to ensure that the theme is practically being applied to programme. And finally, we will discuss the roles and responsibilities of people involved in the programme for successful application of the theme. Let us now understand the strategies and plans and the basic difference between them in the next screen.

8 Strategies and Plans

Strategies define the approach of a programme that it will take to achieve its goals. It includes the policies or processes, contents, standards, cycles and responsibilities related to that particular governance theme. The programme strategies should always be aligned with organisation’s policies. Plans explain what activities will take place to deliver the element of governance as well as where, when and by whom. Once these strategies and plans are signed off they become tools to address the organisation’s need for visibility and control. Let us continue our discussion on strategies and plans in the next screen.

9 Strategies and Plans (contd.)

In this screen, we will discuss a few strategies and how they are delivered. The table on the screen showcases different strategies that are implemented by different delivery mechanisms. For instance, resource management strategy is delivered by resource management plan. This strategy covers the different resources required by the programme including people, finances, facilities, etc. Resource management plan will include details like who is the contact person to raise request for resources, which project gets priority, etc. Similarly, information management strategy will include details like how the information related to programme will be catalogued, filed, stored and retrieved. The information management plan will provide details of the responsible people, servers for information and plan for audits to ensure that information management is in place. We recommend you to go through the table given on the screen for a better understanding of the concepts discussed. In this lesson, we will not be discussing each of these strategies in detail, as further in this course, there are individual lessons assigned to their respective strategies.

10 Summary

Let us summarise what we have learnt in this lesson: • Governance themes are the control frameworks through which programmes deliver their change objectives and remain within corporate visibility and control. • Some of the governance themes are organisation, vision, leadership and stakeholder engagement and benefits management. • The approaches a programme takes to achieve its goals are called strategies. • Plans explain the activities to be conducted to deliver governance in programmes. In the next lesson, we will look into governance themes and transformation flows in detail.

  • Disclaimer
  • PMP, PMI, PMBOK, CAPM, PgMP, PfMP, ACP, PBA, RMP, SP, and OPM3 are registered marks of the Project Management Institute, Inc.

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