General Information regarding the PMP application process

General Information Regarding The PMP Application Process

Avantika Monnappa

Last updated March 30, 2017


If you have decided to take up PMP®certification exam and have met the eligibility criteria, you begin with the application process.  

[Preparing for PMP®Take this test to know where you stand!]

In this article, we will take you through the steps to apply for the exam and the procedure to fill your application form. 

There are four steps to applying for the PMP®credential

1. Filling the online application
2. The fee payment
3. PMP® audit process
4. Scheduling PMP® exam

Filling in the online application

When applying for any of their credentials, PMI®

encourages every candidate to utilize the online certification system. Printable application forms are available on the site.

Before beginning make sure you meet the requirements. The necessary information can then be recorded in the application. Once the application process has begun, it cannot be cancelled. An unfinished document can be saved and completed later.

The application form will be open for 90 days, during which PMI®

will send constant reminders to complete the application process. You need to include a valid email id since this will be the only mode of communication between you and PMI®

Given below is what the PMP®Application looks like.

Though the organization sends constant reminders, the responsibility lies on you to schedule and appear for the exam within the given 1 year eligibility period.

Before submitting the application form, you will need to read and agree to PMI®Code of Ethics, the Professional Conduct, and the Certification Agreement/ Renewal Agreement. All of this information can be found in PMP® handbook.

There are other uses for the online certification system, namely:

- To view submitted credential application
- To view the examination eligibility status
- To download audit forms
- To download exam report with pass/ fail status
- To submit payment for credential renewal
- To download receipts
- To access certification records and to update contact information
- To view listing in the certification registry

The application form is divided into three parts:

- The first part asks for general information.
- The second part asks for your project management experience.
- The third part asks for the details of the 35 contact hours training program.

Application Processing:

The timeline of processing an application is dependent on how the application is submitted – using the online certification system or on paper through post. The table below shows the details of the processing period.

The fee payment

The payment is dependent on PMI® membership status and the examination delivery type for specific geographic locations. The membership rate will apply only if you are a member of PMI® during the payment. If you apply for membership just before the payment period, you will need to first verify being a member. If the membership is not processed completely, you will be charged as per non-member rates.

Submission of the payment:

Once the online application is processed and complete, the organization will send an electronic notification requesting the payment. To do this, you will need to return to the online certification system and follow the given steps:

When the payment for the credential is received by PMI®, the organization will send an electronic notification that will indicate one of the following: 

- The instructions that will help in scheduling the exam.
- The application has been selected randomly for the Project Management Institute's (PMI)® audit process.

The table below shows the methods of payments you can use. 

The refund policy:

If the payment is already made and you wish to obtain a refund, you need to first make a request to PMI®30 days prior to the exam eligibility expiration date. PMI®, however, will retain USD100 as a processing fee, if the exam has not been scheduled or taken.

You will recieve a refund if you do not meet the requirements of the audit.

For more information on PMP® fees, visit this article.

The PMP®audit process

Once you have submitted the application, it is taken for granted that you have agreed to comply with the terms and conditions of the audit process. All of the applications that are submitted to PMI® are subject to an audit, though only a small percent get selected for one. The application selection for an audit is on a random basis.

If your application has been selected for the audit, an email notification will be sent in after the fee is received by the organization. The notification will have the details and instructions to comply with the terms of the audit.

You will need to carry the following documents to an audit:

You will be given a time limit of 90 days before which you will need to submit the requested documents. Once the documents are submitted, the audit will take place within six to seven working days. The documents can be sent by either postal mail or express courier service to the given address.

Once the audit is successfully completed, the one year examination eligibility period begins. Submissions that are incomplete are not processed and will result in failure of the audit, wherein you will be given a refund.
The audit process is a quality insurance procedure to maintain the highest quality of the PMP® certification.

Given below is what a PMP® audit form looks like.

Scheduling the PMP®exam

The URL to the Prometric website can be found under the Project Management Institute's (PMI)® exam scheduling instructions.

Given below are instructions to scheduling an appointment on the Prometric website.

Step 1: Select a geographic location 
Step 2: Select the option "Schedule an Appointment"
Step 3: Read through the exam information that pops up
Step 4: Agree to the "Policies" and the "Data Privacy Notice"
Step 5: Enter the "PMI® Eligibility ID" and the first four letters of your last name
Step 6: Select a preferred test center
Step 7: Select an exam date and time
Step 8: Confirm the contact details
Step 9: Review the appointment details
Step 10: Examination confirmation details and the unique 16 digit confirmation number will be displayed.

Keep this information safely. The information will also be sent through an email notification.

Reschedule the PMP®exam:

If you have already scheduled the exam but need to shift dates, you are allowed to rescheduled your dates upto two days prior to the exam. However, the administration fee may apply according to the following fee agreement:

- Beyond 30 days – no fee
- Within 30 days and 2 days before the exam – UDS 70
- Within 2 days – no fees, all fees forfeited

Filling out the PMP®application form is a tedious process by itself. PMP®experts recommend that you gather all the relevant information regarding the application process before filling it up.

This could help in avoiding a lot of errors and increasing your chances of receiving an application approval. 

[Related: Download this free ebook on cracking PMP exam in 45 Days]

Here is a video on tips and tricks for PMP®

For more articles on Project Management, please visit our Free Resource Section

PMP, PMI, and PMBOK® Guide are registered trademarks of the Project Management Institute, Inc.

About the Author

A project management knowledge manager at Simplilearn, Avantika’s area of interest includes project design for digital marketing, data science, and analytics companies. With a degree in journalism, she also covers the latest trends in the industry.


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