For a company to successfully complete a project from start to finish, they depend on the oversight and leadership of someone knowledgeable. This is where project managers make their impact within an organization.
As more and more companies realize the importance of PMP training, the demand for skilled management workers continues to rise. According to one study by the Project Management Institute, by 2027 businesses will need 87.7 million individuals working in project managerial roles.
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What Does a Project Manager Do?
A project manager plans, organizes and oversees a project from start to finish. They should guarantee that the project is finalized to the contentment of all stakeholders, within the designated budget and timeline. A project manager identifies the project's goals, objectives, and scope and creates a project plan that outlines the tasks, timelines, and resources required. They communicate with the project team and stakeholders, manage risks and issues, and monitor progress to ensure that the project stays on track. A project manager also evaluates the project's success and identifies areas for improvement in future projects.
Top 7 Roles and Responsibilities of Project Manager
- Planning and developing the project idea.
- Developing and leading the team of your dreams.
- Establish a deadline and monitor the progress of the project.
- Identify and resolve issues that arise.
- Managing your financial resources.
- Ensure Satisfaction with Stakeholders.
- Performance evaluation of the project.
A project manager’s role is to take on the responsibility for a specific project or several projects within an organization. They are in charge of planning, budgeting, monitoring and reporting the project with the use of various project management methodologies, such as blockchain and Lean Six Sigma. Sometimes, they may even be required to pitch the idea of the project and lead it until its fruition.
One of the main project manager roles and responsibilities is to act as a bridge between the upper management and the people who are actually responsible for the execution of the project. They need to make sure that the project runs smoothly and stays on schedule. They also need to update the progress of the project regularly to the upper management.
Let’s look at the roles and responsibilities of a project manager in detail -
1. Planning and Developing the Project Idea
Each project begins with an idea. A project manager is responsible for identifying the idea and developing a procedure for implementing it in collaboration with external clients and internal stakeholders. Establishing and handling client expectations, constructing a comprehensive project plan, defining the project's scope, and assigning duties to members are part of project manager roles and responsibilities.
2. Developing and Leading the Team of Your Dreams
Project managers oversee a team to meet the client's vision and attain or exceed their expectations. They are responsible for bringing together and managing their team to create a well-oiled project machine. Setting up the team for success requires the project manager to provide any guidelines, mentoring, or coaching as and when needed.
3. Establish a Deadline and Monitor the Progress of the Project
A project manager's duties include a significant amount of planning and execution. The project manager must constantly scrutinize how the project is moving forward. The project manager manages everything from developing an accurate timeline of project completion to ensuring activities get completed within the assignment's parameters. Moreover, they also foresee client-side delays and inform the team of adjustments to the client's needs.
4. Identify and Resolve Issues That Arise
Every project has problems that need to be resolved. It is in the project manager's best interest to foresee any potential problems before they arise because they are the first people that clients and team members turn to when something goes wrong. The ability to adapt and solve problems is essential for maintaining project control.
Project managers must prepare in advance for several issues, including scope creep or the extension or modification of a project's deliverables over time. This typically happens when a project's scope isn't clearly specified from the beginning and can significantly impact the timeframe and budget.
5. Managing Your Financial Resources
Another important task for project managers is managing the budget. These experts ensure that the project is completed efficiently within the budget. A good project manager is proficient at cost-effectiveness.
Project managers must also be open and honest about the costs so that clients know what they may expect to pay upfront.
6. Ensure Satisfaction With Stakeholders
Of all the people that work on a project, project managers have the closest relationships with stakeholders. As a result, it's critical that they maintain open channels of contact for updates and criticism. For instance, the project manager is responsible for updating the client if there are any problems or modifications to the project's timeline.
7. Performance Evaluation of the Project
The project manager is in charge of assessing the efficacy and efficiency of a project once it is completed. With efficient data collection throughout the procedure, a project manager can pinpoint flaws and make plans on how to address similar problems in the future. This is also the right time to celebrate the positive project aspects, such as dedicated teamwork. You can award team members who performed well.
Top 10 Project Manager Skills
Here are some essential skills that a successful project manager should have:
- Communication: Project managers must be effective communicators to convey ideas, expectations, and information to their team, stakeholders, and clients.
- Leadership: They need to be able to lead their team to success by providing clear direction, motivation, and support.
- Organization: They must be highly organized to manage multiple tasks, timelines, and resources simultaneously.
- Time management: They must be able to prioritize tasks and manage time effectively to ensure deadlines are met.
- Risk management: They must be able to identify potential risks and take measures to mitigate them before they can negatively impact the project.
- Budget management: They need to be able to manage project budgets and make informed decisions to ensure the project stays within budget.
- Problem-solving: They must quickly identify and solve problems that may arise during a project.
- Adaptability: They must be adaptable and adjust plans and strategies to keep the project on track.
- Teamwork: They must be able to work collaboratively with their team to achieve project goals.
- Technical expertise: They must have a good understanding of the technical aspects of the project and be able to communicate effectively with technical team members.
Project Manager Qualifications and Requirements
Most project managers get their career start as software engineers, marketing experts, or even sales reps. A successful project manager usually has five or more years in a relevant field with several formal qualifications for a project manager.
Gaining the top project management qualifications is key for project managers to be successful within their roles.
Here are a few must-have project management qualifications:
- A bachelor's degree in IT, computer science, business management, or a related field.
- Any relevant project management related experience.
- A Project Management Professional (PMP) certification is preferred
Project Manager Job Description
A project manager is key to successfully completing any project or program your organization is undertaking. Their daily responsibilities include aligning projects with business objectives, constructing detailed work plans, managing teams, achieving milestones, and communicating the results to stakeholders.
A project manager is accountable for planning and allocating resources, preparing budgets, monitoring progress, and keeping stakeholders informed throughout the project lifecycle. All of this takes place within the framework of achieving a company's goals and achieving their vision. Various projects require project managers, such as construction, information technology, human resources, and marketing.
The project manager roles and responsibilities may differ from one project to another. In fact, it may even differ based on company size and industry. However, these are some of the most common project manager duties for any company:
- Ensure all projects are delivered on time within the stipulated scope and budget
- Lead the initiation and planning of a project and ensure technical feasibility
- Ensure resource availability and allocation
- Develop a detailed plan to monitor and track the progress of the project
- Coordinate with internal and external parties for the flawless execution of projects
- Manage relationships between clients and stakeholders
- Measure project performance using appropriate project management tools
- Perform risk management analysis to reduce project risks
- Report and escalate to upper management as and when needed
- Create and maintain a comprehensive project documentation
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Project Manager Job Description by Industry
Many different industries rely on the expertise of Project Managers to assist with company projects.
1. Technical Project Manager Job Description
- Oversee all the technical aspects of the project
- Identify the technical resources needed for the project and source these materials from third party vendors
- Assign and monitor the work of technical personnel
- Maintain technical alignment with key stakeholders
- Ensure all technical devices or platforms used by the team are on their top shape at all times
2. Software Project Manager Job Description
- Manage the software development projects and facilitate sprint releases
- Recommend upcoming software trends and strategies to be used in the projects
- Possess a high-level understanding of computer programming languages
- Check the software projects periodically to evaluate its performance and provide updates
3. Construction Project Manager Job Description
- Collaborate with engineers, architects, and other parties included in the construction project
- Obtain actionable permits from the appropriate authorities
- Determine all the resources needed (equipment, manpower, materials) with attention to budget constraints
- Hire and allocate responsibilities to contractors, laborers, and other staff
- Supervise the work of all the laborers and provide them with guidance
- Evaluate the construction project progress and prepare reports
4. Senior Project Manager Job Description
- Lead project management teams to deliver projects that span across a number of different business units
- Manage project development timelines across the company
- Resolve conflict between projects and align the work done by junior project managers and their teams
- Possess strong knowledge of project management processes, such as Scrum and Agile
Project Manager Salary
Project managers are highly skilled professionals with an impressive skill set, and for that reason they are well-compensated for their work. The average salary for a project manager in the United States is $93,053. Depending on the industry and the skill level, project manager salaries can range anywhere from $35k to an impressive $231k per year.
Check out the video below that talks about understand who is a project manager, what all skills are required to be a project manager and the roles and responsibilities of a project manager.
Aspiring project managers can get formal education from universities that offer a project management degree. However, for those who want to jump straight into a project management role, they can choose to take the certification route.
Simplilearn’s PMP® Certification Training Course covers the latest best practices highlighted in the PMBOK guide - 6th edition, the main study resource for project management. It includes all the most important guidelines, content, and knowledge you need to boost your career in project management.
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Our courses are designed to help professionals at every level of experience to develop and enhance their project management skills, whether you're just starting out in the field or looking to advance your career. With our courses, you'll gain practical, hands-on experience in managing projects from start to finish, and learn best practices and industry standards that will set you apart from the competition.
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1. What does a Project Manager do?
A project manager leads the entire team, communicates with the stakeholders, defines project goals, and sees a project through to its closure. They are professionals who organize, plan and execute projects while working within restraints like schedules and budgets.
2. How to become a project manager?
To become a project manager, one must be a Certified Associate in Project Management or should have Project Management Professional (PMP) Certification. Additionally, they should work on project management skills and focus on team management skills.
3. What are the duties and responsibilities of a Project Manager?
A project manager has to plan and develop the project idea. They need to create and lead the team, monitor project progress, set deadlines, solve issues that arise, manage money, ensure stakeholder satisfaction, and evaluate project performance, including the performance of their team members.
4. What makes a good Project Manager?
A good project manager should know the industry of the projects. They must study and evaluate their competitors and alternatives. They need to stay updated with the latest trends and thoroughly understand the industry they are working in.
5. Who does a Project Manager work with?
A project manager works closely with all the team members from the same or different departments. They are responsible for planning, executing, monitoring, and completing the project. They are in charge of the project scope and team management assigned to the project.
6. What are the roles in project management?
The five critical roles in project management include sponsor, project manager, team leader, team members, and the project steering committee. The project manager plays a key role in the management of the project after they receive authority from the sponsors.
7. What are the six responsibilities of the project manager?
A project manager has to manage the team, maintain friendly relations with the client, build a realistic project plan, deliver the outcomes on time, schedule tasks, and delegate assignments. They need to track the progress and performance of the project, along with the performance and efficiency of their team members.