Learn How to How to Group Rows in Excel in the Easiest Way

Filters in excel and slicers in excel may become a little complex for an end user. If you want to deliver the simplest filtering or slicing operations on the excel dashboard for your end user, then you’re at the right place. How to Group Rows in Excel will teach you the fundamentals of group operations in excel. Following are the concepts discussed in this article.

Become an AI-powered Business Analyst

Purdue Post Graduate Program in Business AnalysisExplore Now
Become an AI-powered Business Analyst

What Are Groups in Excel?

In simple terms, Group in excel is a data outline function that can expand a section of data or collapse it with a click of a button. 



The Group function is available under the “Data” option in the “Outline” Group.


Proceeding further, we will learn how to group cells in excel practically.

How to Group Rows in Excel?

The process of Grouping rows in excel is very simple and straightforward. You can proceed and group rows in excel by following the below steps.

  • Step 1: Select the rows you wish to group, as shown in the image below.


  • Step 2: Navigate to the Data Option

On the Toolbar above, you can see the “Data” option. Click on the data bar, and you will have a set of options at your disposal as shown below.


Become an AI-powered Business Analyst

Purdue Post Graduate Program in Business AnalysisExplore Now
Become an AI-powered Business Analyst

  • Step 3: Navigate to the Outline Group.

Towards the right-hand side of the screen, you can see a new group named “Outline.” In the “Outline” group, click on the group to enable the grouping option that will segregate the selected rows as a group that can be either expanded or collapsed at the click of a button.


You can also ungroup the rows using the “Ungroup” option in the same group. With this, we have reached the end of this article on “How To Group Rows In Excel.” If you have any queries about the concepts covered in the article, do let us know in the comment section below.

Learn best business analysis techniques by Purdue University, IB and EY experts. Sign-up for our Professional Certificate Program in Business Analysis TODAY!

Next Steps

How to Add Date in Excel can be your next milestone in mastering excel. The excel dashboards might have to deal with dates; sometimes, you might have to add dates to your dataset. A quick keyboard shortcut to add a date and time can be useful.

Keen to learn more about Business Analytics with excel? Simplilearn's Professional Certificate Program in Business Analysis course could be of great help. It is considered the best among the industry's top business analytics courses. This Simplilearn program is a result-oriented training and certification program that helps you master statistics and data analytics concepts. 

Should you have questions about this tutorial on "How to Group Rows In Excel"? Please feel free to write to us in the comments below. Our expert team will resolve them and will be happy to answer them at the earliest. 

About the Author


Simplilearn is one of the world’s leading providers of online training for Digital Marketing, Cloud Computing, Project Management, Data Science, IT, Software Development, and many other emerging technologies.

View More
  • Disclaimer
  • PMP, PMI, PMBOK, CAPM, PgMP, PfMP, ACP, PBA, RMP, SP, and OPM3 are registered marks of the Project Management Institute, Inc.